*주의! 메일 인증의 경우 gmail이 아닌 다른 계정의 주소를 입력해 주시기 바랍니다.* UW-Madison Korean Students and Scholars Association CONSTITUTION (Ratified: August 1, 2011) |
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- ARTICLE I. NAME
- The name of the organization, hereafter referred to as the
UWKSSA, shall be “The University of Wisconsin-Madison Korean Students
and Scholars Association.”
- ARTICLE II. PURPOSE
- The purpose of the UWKSSA is to promote academic interest in the
Korean student and scholar community, to provide a vehicle for social
activities, and to encourage fellowship among students and scholar
members.
- ARTICLE III. MEMBERSHIP
- Section 1. Membership. Membership is open to all enrolled
University of Wisconsin at Madison, hereinafter referred to as
UW-Madison, students; scholars who are affiliated with the UW-Madison;
staff and faculty who work for UW-Madison; and their family members who
are interested in Korea and are committed to the purpose depicted in
article II. Membership criteria, complies with the UW-System 30-6 Policy
regarding non-discrimination, officer criteria, and provisions
discussing how organizational decisions are made.
Membership is
granted to all applicants who recognize this constitution and agree to
fulfill its purpose to the best of his/her capabilities. Application to
become a member is online and can be accessed when joining the
organization website: at time of ratification www.uwkssa.org.
Membership may be repudiated by the Executive Board if the applicant or
member is or has the potential to impair the organization or its
purpose. Membership is divided into two sections: Regular Member and
Associate Member.
- Section 2. Regular Member. Regular Members are limited to
full-time-enrolled graduate students of UW-Madison. They are main body
of the organization and have special rights and responsibilities apart
from the general membership of the club. Regular Members can a) run for
and, if elected, hold office, b) vote, c) call for meetings, and d)
access information related to the organization.
- Section 3. Associate Member. All members that are not Regular Members are Associated Members and have limited rights to office and voting.
- ARTICLE IV. EXECUTIVE COMMITTEE OF THE CLUB
- Section 1. Executive Committee. The Executive Committee,
hereafter referred to as the Committee, is comprised of: President,
General Manager, Chair(s) for External Affairs, and Chair(s) for IT and
communication, and are elected as one committee.
- Section 2. Appointed Officers and Staff. The Committee
may appoint officers and hire interns in addition to those outlined in
Section 1 to serve at any point in time during the elected term.
- Section 3. Voting. Elections shall occur every year at a
meeting, either in person or online, in March. All positions shall be
for a term of one year starting from April 1st of the elected year to
March 31st of the following year. Elections shall be based on candidate
committees. The election must be adequately advertised by the outgoing
officers at least a month in advance. Candidate committees must present a
platform at two weeks before the election date. At least half of the
members must be present in person or through a representative and each
candidate committee must receive a majority vote to be elected. In the
event that no candidate committee receives a majority, the candidate
committee with the fewest votes will be eliminated from consideration,
and the candidates will be voted on. Officers will take on
responsibilities as outlined in Article VIII upon completion of the
outgoing officers’ terms on March 31st.
- Section 4. Rights and Responsibilities. The Executive
Committee is the primary leadership of the Club. They are accordingly
responsible for all general matters of the organization such as
meetings, special events, publications, the Website, and all other
matters related to the organization. They may delegate these
responsibilities to other officers or members as they see fit.
- ARTICLE V. MEETINGS
- Section 1. Definition. Meetings, as used throughout the
Constitution, refer to both physical meetings and virtual meetings,
which may take place over various communications technology such as
e-mail, teleconference, and Web conference.
- Section 2. Authority. The President shall have the power to call meetings if he/she deems it necessary or upon the request of ten or more members.
- Section 3. Publicity. The President shall ensure adequate
publicity of meetings at least one week in advance. For virtual
meetings, this means that at least one week must pass after the virtual
meeting for any resulting action to take place in order to give time for
members to respond.
- Section 4. Meeting Type. The President may indicate that the meeting be an Executive Committee, Regular Member, or General Body (all member) meeting.
- Section 5. Attendance. Meetings shall be open in
attendance to all members. The President, however, may decide on the
agenda and topics to be discussed and members can freely decide if they
wish to partake in the meetings.
- Section 6. Executive Committee Meeting. Topics pertaining
to general operations and issues that are mandated to the Executive
Committee under this constitution are discussed.
- Section 7. Regular Member Meeting. Topics that are above
the authority of the Executive Committee, including elections and
officer disciplinary meetings, are discussed. Only Regular Members are
allowed to vote.
- Section 8. General Meeting. Topics that the Executive Committee deems relevant to the organization as a whole, are discussed.
- ARTICLE VI. FINANCES
- Section 1. Membership Dues. At the President’s discretion
and approval by majority vote of the Regular Members, an annual
membership fee may be requested of all members. The Executive Committee
shall recommend rates and basis of the recommended rates and the Regular
Member, by majority vote, shall determine if it is necessary and the
rate of membership dues is adequate.
- Section 2. Donations. The Executive Committee, on behalf
of all members, may receive donations for special events and for
operations relevant to the organizations activities. All financial
management practices will be transparent and in accordance with the
guidelines in the RSO Student Organization Handbook.
- Section 3. Expenditure Authorization. The Executive
Committee shall have the authority to authorize expenditures up to the
sum of $1500. Authority to spend more than $1500 can only be given by a
Regular Member meeting.
- Section 4. Dissolution. In the event of dissolution of the UWKSSA, all financial assets shall be donated to UW-Madison.
- ARTICLE VII. AMENDMENTS
- Section 1. Amendment Meetings. Meetings at which
amendments to the Constitution will be discussed and/or voted upon,
shall be announced as such, and called according to Article V.
- Section 2. Amendment Requirements. Constitutional
amendments shall need two-thirds affirmative votes of those voting for
its adoption. A valid constitutional amendment meeting requires at least
half of the members present.
- Section 3. Voting Requirements. Constitutional amendments shall only be discussed and voted on at Regular Member meetings.
- ARTICLE VIII. DUTIES
- Section 1. President. In general, the President is the
leader, supervisor, and coordinator of all UWKSSA activities. More
specifically, the President shall: a) preside over all meetings; b) call
all meetings and announce them in accordance with Article V; c) appoint
all ad hoc committees and/or positions as the need for them arises; d)
in matters of general student concern, have the authority to act as a
representative of the members of the UWKSSA in dealings with UW-Madison
and other external organizations; e) work with the Executive Committee
in developing programs and events; f) plan and execute yearly operations
for his/her term; and g) serve as the representative and manager of the
Executive Committee.
- Section 2. General Manager. The General Manager shall: a)
assume the responsibilities of the President in the absence of the
President, or, upon resignation of the President, shall assume the full
responsibilities of the President until a new President is elected; b)
assist the President in all matters of the organization; c) manage all
financial issues, including the budget, fees, and donations; d) maintain
accurate financial records, and periodically check their accuracy with
the bank account; e) serve in an advisory capacity to the President and
Executive Committee on all financial and other matters upon which his or
her opinion is requested; f) cooperate with the Chair(s) which involve
UWKSSA financially; g) make periodic reports upon request; and h) manage
assets and amenities held by the organization.
- Section 3. Chair(s) for External Affairs. The Chair(s)
for External Affairs shall: a) manage communication with external
organizations, especially hiring agents; b) assist external
organizations in their efforts, including securing venues for functions,
informing members about events, organizing meals, when deemed to
benefit all members.
- Section 4. Chair(s) for IT and Communication. The
Chair(s) for IT and Communication shall: a) develop and maintain an
informative Website (at the time of ratification, www.uwkssa.org); for
the UWKSSA and b) serve as a first point of contact in the UWKSSA for
all matters pertain to IT and communication.
- Section 5. Other Nominated Officers and Staff. The
Executive Committee may delegate partial duties to the Officers and
Interns to improve efficiency in managing the organization. Neither the
nominated Officers nor the Interns will be part of the Executive
Committee.
- ARTICLE IX. RATIFICATION
- This Constitution shall be effective upon ratification either by
two-thirds affirmative votes of those voting for its adoption.
Ratification of this Constitution shall serve to repeal all prior
Constitutions and Bylaws of UWKSSA, except as otherwise provided for a
transitional period. Submitted to the UWKSSA by drafting members: Han
(Yoonho) KIM, Heaji SHIN, Junhee LEE, Woonjo CHOI, Dongchan KIM, and
Heemoon CHAE, and ratified by 2/3 vote of Student Section membership on
August, 1, 2011.
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